Once your workouts are created, the next step is assigning athletes to heats, setting lane positions, and scheduling the time for each heat. These are all managed at the individual workout level.
Go to Workouts / Planning, click on a workout, and navigate to the Heat Assignments tab.
Option 1: Manual Heat Assignment
To build your heats from scratch:
Enter the number of competitors you want per heat and click Generate Heats
The system calculates how many heats are needed and presents a blank canvas
Select athletes from the pick list and drag them into the desired heat and lane position
Tips:
Filter the pick list by Division to narrow down the athlete list
You can select multiple athletes at once before dragging
Each heat has additional options available via the ... menu
Option 2: Auto Generate Heats
For faster setup — or when you need to quickly re-seed athletes based on current standings between workouts — use the Auto Generate Heats feature:
Click Auto Generate Heats
Fill in the relevant criteria
Click Generate
This is particularly useful mid-competition when you need to re-assign athletes based on their current rankings before the next workout.
Copying Heats from Another Workout
If your event runs the same heat layout across multiple workouts — same athletes, same lanes — you don't need to recreate it each time. Once you've set up heats for one workout, you can copy that layout to any other workout:
Go to the workout you want to set up
Click Copy Heat Layout
Select the workout you want to copy from
This copies the heats and athlete assignments. Note: heat times are not copied — you'll need to set those separately in the Schedule tab.
Setting the Heat Schedule
Schedules are set independently for each workout. Once your heats are assigned, go to the Schedule tab within the workout.
Schedule Modes: Linear or Staggered
When setting up your schedule, you can choose between two modes depending on how your event flows:
Linear schedule — each heat begins only after the previous heat has ended. This is the standard format for most events and keeps things simple and sequential. For example: Heat 1 runs 9:00–9:30am, Heat 2 runs 9:30–10:00am.
Staggered schedule — heats overlap, with a new heat starting before the previous one finishes. This is ideal for longer-duration workouts or events with multiple competition areas where you want to keep athletes moving through continuously. For example: Heat 1 runs 9:00–9:30am, Heat 2 starts at 9:10am and runs until 9:40am.
If your heats have a consistent interval, use the time calculator to fill in all heat times automatically. Otherwise, enter start times manually for each heat.
Warm-Up and Corral Times
You can now add two additional time markers to each heat that are automatically communicated to athletes:
Warm-Up Time — the time athletes should begin warming up ahead of their heat. This gives competitors a clear window to prepare without crowding the warm-up area at the last minute.
Corral Time — the time by which athletes must be checked in and ready in the corral pit, staged and prepared to compete. Setting this gives your floor team a clear cut-off to work to and ensures heats start on time.
Both times are surfaced to athletes through the leaderboard schedule and via push notification reminders on the Competition Corner app — so athletes know exactly when they need to move, not just when their heat starts.
When planning your schedule, factor in:
Total number of heats and workout duration
Equipment transition time between divisions
Equipment transition time between workouts
Sufficient warm-up and corral lead time before each heat
Where the Schedule Appears
Once set, the schedule is visible in two places:
Reports — print the full heat and schedule breakdown to distribute to your internal team. See Printing Your Schedule & Heat Assignments for export options.
The Leaderboard — if the schedule is enabled on your leaderboard, athletes and spectators can view heat times directly from the public results page.
Any updates made in the system update online automatically — no need to re-communicate changes to athletes manually.
How Athletes View Their Schedule
Once your heat schedule is published, athletes have several ways to view their personal heat and lane assignments:
Athlete Dashboard — athletes can view their personal schedule directly from their Competition Corner dashboard
Leaderboard — clicking any competitor's name on the leaderboard and selecting the Schedule tab shows their individual heat schedule
Event Schedule page — athletes can view the full event schedule from the event or leaderboard page, with both a List and Calendar view available for browsing all heats and divisions
Competition Corner App — athletes using the app can view their heat schedule directly from their phone. The app also sends automatic push notification reminders when it's time to warm up, when they need to be in the corral, and when their heat is about to start — so athletes are never caught off guard on competition day
If the schedule shows "Lane Assignment Pending", it means heats have not yet been fully assigned for that workout — athletes will see updated information once you complete the assignment.
For the full athlete-facing guide, see How do I view my heat schedule?